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Overview of DSC Registration

A Digital Signature Certificate (DSC) is an electronic form of a signature that validates the identity of the sender or signer of a document. It is issued by a Certifying Authority (CA) and is used to sign electronic documents. DSCs are critical in the digital age as they provide authenticity, integrity, and non-repudiation to electronic documents, ensuring secure online transactions.

In India, DSCs are regulated by the Information Technology Act, 2000. They are essential for various online activities such as filing income tax returns, company registration, e-tendering, and signing documents in a digital format. A DSC contains information like the user's name, public key, email address, and the name of the Certifying Authority.

DSCs come in different classes, each serving different purposes. Class 1 certificates are used to verify email addresses, Class 2 certificates are used for e-filing with the Registrar of Companies (RoC), and Class 3 certificates are used for high-security transactions such as e-tendering and e-bidding.

Validity of DSC

A certificate bearing a digital signature is valid for two years, after which it expires and needs to be renewed. The procedure for renewing a DSC on the MCA portal is the same as for registering a new one. Allow us to walk you through the process of incorporating a business and applying for a DSC through the MCA Portal.

Benefits of DSC Registration

Digital Signature Certificates (DSCs) play a crucial role in securing digital transactions and ensuring the authenticity and integrity of electronic documents. Registering for a DSC offers numerous benefits for individuals, businesses, and government entities. Below are some key benefits of DSC registration

1. Enhanced Security

DSCs provide a high level of security for online transactions by ensuring that the communication and documents are authentic and have not been altered or tampered with. This is achieved through encryption, which protects data from unauthorized access.

2. Legal Validity

DSCs are legally recognized under the Information Technology Act, 2000, in India. This means that documents signed with a DSC are legally valid and can be presented as evidence in a court of law. This is particularly important for legal contracts, agreements, and other official documents.

3. Authentication

DSCs help in verifying the identity of the signer. When a document is signed with a DSC, the recipient can be assured of the signer's authenticity, which helps in building trust and preventing fraud.

4. Time Efficiency

Using DSCs significantly reduces the time required for signing and processing documents. Traditional paper-based signing processes can be slow and cumbersome, whereas digital signatures allow for instant signing and transmission of documents, speeding up workflows and reducing delays.

Process of DSC Registration

Digital Signature Certificates (DSCs) are essential for securing digital transactions and ensuring the authenticity of electronic documents. The process of obtaining a DSC involves several steps, including application, verification, and issuance. Below is a detailed guide on the process of DSC registration.

Step 1: Determine the Type of DSC Required

Before starting the DSC registration process, determine the type of DSC you need. The common types of DSCs are:

  • Class 1 DSC: Used for securing personal communications and ensuring basic authenticity.
  • Class 2 DSC: Suitable for medium-security transactions like filing tax returns and MCA21 filing.
  • Class 3 DSC: Required for high-value transactions and high-security online activities like e-tendering and e-procurement.

Step 2: Select a Certifying Authority (CA)

In India, DSCs are issued by licensed Certifying Authorities (CAs) authorized by the Controller of Certifying Authorities (CCA). Choose a CA from the list of licensed CAs available on the CCA's official website. Some popular CAs include eMudhra, Sify, and NSDL.

Step 3: Fill Out the DSC Application Form

Obtain the DSC application form from the chosen CA's website. The form can typically be downloaded in PDF format. Fill in the required details accurately, which may include:

  • Personal details (name, address, email, and phone number)
  • Organization details (if applying for a DSC for business use)
  • Identity proof and address proof documents

Step 4: Gather Supporting Documents

Prepare the necessary supporting documents to be submitted along with the application form. The required documents generally include:

  • Identity Proof: Aadhar card, PAN card, passport, or driving license.
  • Address Proof: Aadhar card, utility bill, passport, or voter ID.
  • Passport-sized Photograph: A recent color photograph of the applicant.
  • Organization Proof (if applicable): Certificate of incorporation, company PAN card, or business registration document.

Step 5: Submit the Application Form and Documents

Submit the completed application form along with the supporting documents to the CA. The submission can be done either online through the CA's website or offline by visiting the CA's office. For online submission, you may need to scan and upload the documents.

Step 6: Payment of Fees

Pay the applicable fee for the DSC registration. The fee varies depending on the type and validity period of the DSC (usually 1, 2, or 3 years). Payment can typically be made online via credit/debit card, net banking, or other accepted payment methods.

Step 7: Verification Process

The CA will verify the submitted documents and details. The verification process may involve:

  • Online Verification: If the documents are submitted online, the verification is done through the CA's system.
  • Physical Verification: Some CAs may require a physical verification where the applicant has to visit the CA's office or a designated location for identity verification.

Step 8: Issuance of DSC

Once the verification process is complete, the CA will issue the DSC. The DSC will be available in a USB token (cryptographic device) or as a downloadable file, depending on the CA's procedure.

Step 9: Installation of DSC

If the DSC is issued in a USB token, it will be ready to use once received. If issued as a downloadable file, follow these steps to install it:

  1. Download the DSC File: Download the DSC file from the CA's website using the provided link or credentials.
  2. Install the DSC Software: Install the DSC software or driver provided by the CA on your computer.
  3. Import the DSC: Open the DSC software and import the downloaded DSC file into the software.

Step 10: Using the DSC

After installation, the DSC can be used for various purposes, like:

  • E-filing of Income Tax Returns: Log in to the e-filing portal and use the DSC to sign and submit your returns.
  • MCA21 Filing: Use the DSC for company filings with the Ministry of Corporate Affairs.
  • E-tendering and E-procurement: Participate in online tenders and procurement processes using the Class 3 DSC.

Documents Required for DSC Registration in India

Obtaining a Digital Signature Certificate (DSC) involves submitting specific documents to the Certifying Authority (CA). Here are the essential documents required for individuals and organizations

DSC Registration For Individuals

  1. Identity Proof:

    • PAN Card: The primary identity proof for the applicant.

    • Aadhar Card: Essential for eKYC verification.

    • Passport, Voter ID, or Driving License: Any of these documents can also serve as identity proof.

  2. Address Proof:

    • Aadhar Card: If not used as identity proof.

    • Passport, Voter ID, or Driving License: If not used as identity proof.

    • Utility Bill: Electricity bill, telephone bill, or gas bill not older than two months.

    • Bank Statement: Recent bank statement showing the address.

  3. Photograph:

    • Passport-sized photograph of the applicant.

DSC For Organizations

  1. Identity Proof of Authorized Signatory:

    • PAN Card: The primary identity proof for the authorized signatory.

    • Aadhar Card: Essential for eKYC verification.

    • Passport, Voter ID, or Driving License: Any of these documents can also serve as identity proof.


  2. Address Proof of Authorized Signatory:

    • Aadhar Card: If not used as identity proof.

    • Passport, Voter ID, or Driving License: If not used as identity proof.

    • Utility Bill: Electricity bill, telephone bill, or gas bill not older than two months.

    • Bank Statement: Recent bank statement showing the address.


  3. Photograph:

    • Passport-sized photograph of the authorized signatory.


  4. Company Proof:


    • Certificate of Incorporation: Document certifying the incorporation of the company.

    • Memorandum of Association (MOA) and Articles of Association (AOA): Documents outlining the company’s objectives and rules.

    • PAN Card of the Company: The PAN card of the company.

    • GST Registration Certificate: If applicable.

DSC Registration Fees

The DSC registration fees vary depending on several factors, including:

1. Class of DSC:

  • Class 2 DSC: Designed for basic e-filing and digital signing needs. Fees typically range from ₹1,000 to ₹3,000 for a 1-year validity period.

  • Class 3 DSC: Offers higher security and legal validity for more sensitive applications like e-tendering and e-contracting. Fees usually range from ₹2,000 to ₹5,000 for a 1-year validity period.

2. Validity Period

Fees generally increase with longer validity periods. Options typically range from 1 year to 3 years, with some CAs offering extended periods.

3. Chosen Certification Authority (CA)


It is advisable to compare options, as each CA has a different pricing structure. Well-known CAs with competitive rates include eMudhra, TCS, and CCA.

How Taxlegit Guide for DSC Registration

  • We collect and collate all relevant documents from you for registering DSC.
  • Our team handles the online registration on your behalf.
  • We file for DSC on the MCA portal based on your requirements.
  • We have competitive registration fees on the market.
  • We keep the communication channel proper and precise for seamless registration. 

FAQ's

DSC is an abbreviation for Digital Signature Certificate. Digital Signature Certificates (DSC) are the digital equivalent of physical or paper certificates.

Documents mandatory for DSC Registration are, Aadhar Card, Pan Card, Address proof (any utility bill) and a photograph.

To fill any form from GST returns to filing for annual returns or income tax, Class 2 DSC is required to be obtained by any authorized individual of an organization.

A Digital Signature Certificate has an expiration date, and its validity expires within 2 years. They should be renewed, and the same process should be followed of registering a new DSC on the MCA portal.

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